Reports Required from the Guardian and Conservator

Page Menu

This page describes the reporting requirements for the guardian and conservator of an adult. See our main page to find help with guardianships and conservatorships of minors.

First - what are my reporting requirements?

Your reporting requirements depend on your relationship to the protected person.
What is your relationship to them?

If you are the parent (or co-guardian with the parent) of a protected person, you do not have to file any reports.

You still must:

  • meet the protected person's needs for care, comfort and maintenance. 
  • budget, invest and use the protected person's estate to meet their needs over the course of their expected life. 

You have all of the Authority and Responsibilities of a Guardian and all of the Authority and Responsibilities of a Conservator. The only difference is that you do not have to report to the court, unless the judge orders it.

Utah Code 75-5-312 (3)((ix) and Code of Judicial Administration 6-501.

Court-appointed guardians and conservators must file:

  • an initial inventory report.
  • annual status reports and financial accountings (every year).

This includes spouses who are guardians.

The court can impose a $5,000 penalty if you:

  • do not file a report on purpose.
  • lie in a report.
  • handle the protected person's property in a very irresponsible way.

Utah Code 75-5-312 and 75-5-417 and Code of Judicial Administration 6-501.

Read below for more details on how to do your reports. 

Second - what kinds of reports?

Choose one of the options below to learn more about the different required reports. 

One time only

If you are the conservator, or if you are the guardian and there is no conservator, you must file an inventory of the protected person’s property with the court. You must do this within 90 days of being appointed.

See our page on Identifying the Protected Person's Property if you need help with this.

List the protected person's property on the form and estimate its value. Then file the inventory with the court. If more property is discovered later, file an amended inventory. 

1Forms are in the forms section below.

Utah Code Section 75-5-418 and Code of Judicial Administration 6-501. 

Status report every year

If you are a guardian, you must report to the court each year on the protected person's care and status. The report:

  • shows what and how the protected person is doing and tells the court about changes. 
  • must include a report of the physical and mental condition of the protected person, their property (“estate”) that has been subject to the guardian's possession, the protected person's place of residence and others living in the same household.

Other Reports Might Be Needed
Other reports are required. See the Other Reporting Issues section below.

The Annual Status Report is in the 1 forms section below.

Utah Code 75-5-312.

Financial report every year

How detailed is the report? 

Generally it must list assets, income, investments, expenses and other disbursements. There are three possibilities for how detailed the report must be: 

  • if the total value is less than $50,000, not including the residence owned by them, you must file an informal accounting report each year.
  • if the total value is more than $50,000, not including the residence owned by them, then you must file a full accounting report each year.
  • if the protected person's income is limited to a federal or state program requiring an annual accounting report (like SSI), you can just file that report each year.

Utah Code 75-5-312 and 75-5-417. Utah Code of Judicial Administration 6-501 (5)(A)(ii).

Forms are available in the 1 forms section below.  If you only need to file an informal report,  you can use either the court form or file your own report. 

There is a filing fee for filing the reports. The fee depends on the amount of the protected person's property (estate). If the protected person is low income, you can ask for a fee waiver.

Who has to file the report?

Is there also a conservator for the protected person?

The guardian must file the reports each year. 

The forms are in the 1 forms section below.

If there is a conservator, the guardian must report to the conservator the financial transactions that the guardian makes on the protected person's behalf. Because the conservator must report annually to the court, the guardian should report at least annually to the conservator. The guardian and the conservator should discuss and agree on the timing and content of the report.

Utah Code 75-5-312. 

Third - how to file your reports and send copies

Step 1 - fill out the 1 required forms
Fill out the reports you need. Be sure to fill out the other forms for each report. This includes the Notice of Right to Object, the Certificate of Mailing, and the Order on Review.

Forms are available in the forms section below.

Step 2 - 1 file them with the court
File your papers with the court. 

Step 3 - 1 send copies of the papers
Send copies of the papers you file with the court, and the Notice of Right to Object to:

  • the protected person (if of an appropriate age and mental capacity to understand the proceedings);
  • the protected person's guardian or conservator (if the court has appointed one other than yourself);
  • the protected person's spouse, adult children, parents and siblings; and
  • anyone requesting notice under Utah Code Section 75-5-406.

Send the papers by following the instructions on our Serving Other Papers page.

Step 4 - attend the hearing if one is scheduled
If anyone objects to the filing or if the judge has questions, the court will schedule a hearing and notify you and the others.

Code of Judicial Administration 6-501.

Review of deadlines and who files

The deadlines for the inventory, status report and accounting are:

Document

Who Files?

Due Date

Inventory

Conservator*

Within 90 days after the appointment.

Annual Status Report

Guardian

Within 60 days after each anniversary of the appointment.

Annual Accounting Report

Conservator*

Within 60 days after each anniversary of the appointment.

Final Accounting Report

Conservator*

Upon resignation or removal of the guardian or conservator or upon termination of the guardianship or conservatorship or transfer to another state.

* Filed by the guardian if there is no conservator.
 

    Other Reporting Issues

    There are other times when you must report changes to the court and interested parties:

    The conservator - or the guardian if there is no conservator - you must file a final accounting with the court if:

    • the guardian or conservator resigns or is removed;
    • the protected person dies;
    • the court ends the guardianship or conservatorship because the protected person regains capacity; or
    • the court transfers the guardianship or conservatorship to another state.

    You may use the Annual Financial Accounting Report in the forms section below. The reporting period will be from the date of the most recently filed accounting to the date the guardianship or conservatorship ends or is transferred or the date the guardian or conservator resigns or is removed.

    Utah Code 75-5-419.

    You must notify the interested persons if the protected person has been in the hospital for three or more days, has been admitted to hospice, or is expected to die within the next 10 days.

    If the protected person dies, notify the court and interested persons immediately and file a copy of the death certificate with the court. See our page discussing the Death of the Protected Person.

    If the guardian or conservator dies or becomes incapacitated, someone interested in the protected person must notify the court. A new guardian or conservator will then need to apply to be appointed.

    If you move, you must tell the court and all interested persons. See our page on Notifying the Court of Address, Contact Information, or Name Changes. 

    Tell the court right away the protected person's capacity changes and you need to expand or limit your power.

    Our page on Changing or Ending a Guardianship or Conservatorship has forms and guidance.

    See our page on Changing or Ending a Guardianship or Conservatorship for forms and guidance. 

     Forms

    Use the Online Court Assistance Program (OCAP) to prepare forms for an inventory report, or an annual status report, or an annual accounting report. If the estate has stocks or real estate, OCAP will not work. Use the forms below instead. 

    Download and print PDFs and fill out by hand or Word forms to type and print.

    • 1198XX
    • 1199XX
      (Required if there are interested persons who must served with a copy of the Inventory)
    • 1200XX
      (Required if there are interested persons who must be served with a copy of the Inventory)
    • 1800GU

      If the protected person's estate has stocks or real estate, use OCAP for the annual status report but for the annual accounting report, use the PDF or Word forms.

      or

      • Report on the Status of the Protected Person - PDF | Word
      • 1199XX
        (Required if there are interested persons who must be served with a copy of the Status Report)
      • 1200XX
        (Required if there are interested persons who must be served with a copy of the Status Report)
      • 1800GU

        If the protected person's estate has stocks or real estate, use the PDF or Word forms. OCAP will not work. 

        or

        • 1158XX
        • 1197XX
        • 1199XX
          (Required if there are interested persons who must be served with a copy of the Accounting Report)
        • 1200XX
          (Required if there are interested persons who must be served with a copy of the Financial Accounting)
        • 1800GU
          Back to Top