|
Summary of Records Retention Schedule |
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|
Record |
Retention Period |
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Accounting, audit, budget, and finance records |
4 years from the date the record is created. |
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All case types not governed by a more specific designation |
Permanent |
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Audio and video tapes and tape logs and court reporter notes for misdemeanors, infractions and small claims |
3 years from the date the record is created |
|
Case history |
Permanent |
|
Civil and small claims cases dismissed with prejudice |
5 years |
|
Civil and small claims cases dismissed without prejudice |
6 months |
|
Court calendars |
As determined by the clerk of the court based on local needs |
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Depositions |
6 months after the close of appellate proceedings |
|
Exhibits |
In accordance with Code of Judicial Administration 4-206 |
|
Expunge arrest record in which no charges have been filed |
1 year |
|
Expungements |
In accordance with Code of Judicial Administration 4-207 |
|
Indexes |
Permanent |
|
Juror fee and witness fee payment records |
4 years from date of payment. |
|
Jury lists and juror qualification questionnaires |
4 years from completion of term of availability |
|
Domestic violence misdemeanor under Section 77-36-1 |
5 years |
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Misdemeanors and infractions classified as “mandatory appearance” by the Uniform Fine and Bail Schedule |
1 year |
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Misdemeanors and infractions classified as “non-mandatory appearance” by the Uniform Fine and Bail Schedule |
6 months |
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Record of arraignment and conviction required by Rule 9-301 |
Permanent |
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Sections 41-6a-502, 41-6a-503, or 41-6a-512 |
10 years |
|
Section 53-3-231 |
3 years |
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Small claims with a judgment of money only |
6 months |
|
Transcript |
Same as case |
|
Summary of Records Retention Schedule |
|
|
Record |
Retention Period |
|
All case types not governed by a more specific designation |
Permanent |
|
Case history |
Permanent |
|
Indexes |
Permanent |
|
Record of arraignment and conviction required by Rule 9-301 |
Permanent |
|
Sections 41-6a-502, 41-6a-503, or 41-6a-512 |
10 years |
|
Civil and small claims cases dismissed with prejudice |
5 years |
|
Domestic violence misdemeanor under Section 77-36-1 |
5 years |
|
Accounting, audit, budget, and finance records |
4 years from the date the record is created. |
|
Juror fee and witness fee payment records |
4 years from date of payment. |
|
Jury lists and juror qualification questionnaires |
4 years from completion of term of availability |
|
Audio and video tapes and tape logs and court reporter notes for misdemeanors, infractions and small claims |
3 years from the date the record is created |
|
Section 53-3-231 |
3 years |
|
Expunge arrest record in which no charges have been filed |
1 year |
|
Misdemeanors and infractions classified as “mandatory appearance” by the Uniform Fine and Bail Schedule |
1 year |
|
Depositions |
6 months after the close of appellate proceedings |
|
Civil and small claims cases dismissed without prejudice |
6 months |
|
Misdemeanors and infractions classified as “non-mandatory appearance” by the Uniform Fine and Bail Schedule |
6 months |
|
Small claims with a judgment of money only |
6 months |
|
Expungements |
In accordance with Code of Judicial Administration 4-207 |
|
Exhibits |
In accordance with Code of Judicial Administration 4-206 |
|
Court calendars |
As determined by the clerk of the court based on local needs |
|
Transcript |
Same as case |
General Rules of Records Retention
The retention period for foreign judgments, abstracts of judgment and transcripts of judgment is the same as for a case of the same type filed originally in Utah. The retention period for contempt of court is the same as for the underlying case in which the contempt occurred. The retention period in the juvenile court for records of the prosecution of adults is the same as for the corresponding offense in district or justice court. Unless otherwise stated, the retention period in a criminal case is from the date the sentence is completed. Unless otherwise stated, the retention period in a civil case is from the date the judgment expires or is satisfied. Only permanent records in which there is not significant post judgment activity may be stored off-site. Paper records may be microfilmed or scanned based on local needs and resources. Paper records may be destroyed after microfilming or scanning. After the close of appellate proceedings, all documents other than critical documents may be purged from case files and destroyed.