Rule 14-204. Meetings of the Bar.

(a) Dates and notices.

(a)(1) The time and place of the Bar's annual and spring conventions shall be fixed and notice given by the Board to all licensed lawyers not less than 60 days prior to the dates of such meetings.

(a)(2) The time and place of special meetings of the Bar shall be fixed by the Board and notice shall be given by the Board at least 15 days prior to the date of any meeting. The purpose for any special meeting shall be stated in the notice.

(b) Programs. The Board shall appoint such committees and shall take such action as may be appropriate to provide a program at the annual and spring conventions that will permit consideration of the affairs of the Bar and matters relating to the Bar of interest to the members. The meetings may include such meetings of the Board, sections, committees and any local bar or other associations as may be determined by the Board.

(c) Report of the president. The president shall make an oral or written report of his or her administration to the members of the Bar.

(d) Fees and charges. A registration fee for attendance at the annual and spring conventions may be charged to all attendees. However, the business sessions of such meetings shall be open forum sessions and open to all lawyers licensed and in good standing whether registered or not. The Board may also make charges for attendance at luncheons, dinners and special events in order to defray all or part of the costs of the meetings.

(e) Reports and recommendations. Reports of sections and committees, including recommendations requiring affirmative action by the members, shall be submitted to the Board at least one month prior to the date of the annual or spring conventions. Reports or recommendations requesting affirmative action shall be considered by the Board and recommendations of the Board for action shall be made at the business or open forum sessions of such meetings, and shall be open to debate at that time within reasonable limitations prescribed by the presiding officer, and a vote shall be taken. The vote of the members shall be advisory to the Board.

(f) Resolution and open forum session. Fifteen days prior to the first general session of the annual and spring conventions, any lawyer licensed and in good standing may present in writing any resolution pertinent to the legal profession and within the objectives and purposes of the Bar. Resolutions so presented shall be considered by the Board, which shall report its recommendations with respect to action to be taken at the business or open forum sessions, at which time such resolutions shall be open to debate within such limitations as shall be prescribed by the presiding officer, and a vote shall be taken thereon. The vote of the members shall be advisory to the Board. If the Board thereafter declines to comply with or implement any duly adopted resolution, the reasons for such refusal shall be set forth in the minutes of the Board.

(g) Suspension of time provisions. The time provisions of paragraphs (e) and (f) may be suspended by the Board for good cause which shall be set forth in its minutes, or by an affirmative vote of three-fourths of the members present at any business meeting.

(h) Record of proceedings. A record of the proceedings of the annual and spring conventions shall be kept by the executive director and shall be available to the members. Parts of the meetings as may be deemed by the Board to be of general interest to the members shall be published in the Utah Bar Journal. At the first regular meeting of the Board held after the annual and spring conventions, a review of the proceedings shall be made by the Board for the purpose of considering any duly adopted resolutions or recommendations approved at those meetings.