Rule 3-410. Automated information resource
management.
Intent:
To develop
uniform rules for the management of data processing activities at all court
levels.
To ensure the
coordination of hardware and software acquisition and system development.
To define the
relationship between the Administrative Office and individual courts with
respect to data processing support.
To provide
guidelines to local courts developing their own systems.
To establish
information standards for the courts and other related agencies.
To establish
priorities for developmental efforts in court automation.
Applicability:
This rule shall
apply to all courts.
Statement of
the Rule:
(1) The data
processing policy governing courts shall be established under the direction of
the Council through its Technology Committee.
(2) A central
data processing staff person shall be available from the Administrative Office
to serve the courts. The staff person shall follow priorities established by
the Committee and shall be directed in developmental efforts by court system
user groups established by the Committee. Staff will also seek the guidance of
court executives and Boards of Judges with regard to court operations needing
automation and to identify data processing requirements of the various courts.
(3) The
Administrative Office shall coordinate the acquisition of compatible computer
hardware and software in all courts of record. The superannuation of equipment
shall be coordinated with the needs of other court locations; and major changes
in equipment use will be approved by the Council through its Committee.
(4) The court
will define the parameters of system development and operation as budgets
allow. The court will supervise operation and developmental support staff and
contractors assigned to the project. Control and ownership of software
developed for court use is the property of the court.
(5) The
Administrative Office will prepare standard data descriptions and edits,
logical file structures, and communications procedures and protocols for
approval by the Committee. These standards shall be developed in conjunction
with other related state and local agencies, and shall ensure that courts and
court-related governmental entities can share information in a cost-effective
manner.
(6) The
Committee will establish plans and priorities for data processing developmental
efforts on a periodic basis. These plans and priorities shall be reviewed by
the Council and upon acceptance by the Council included in the Annual Plan.
Prior to submitting the plans and priorities to the Council, the Committee
shall receive input from the following:
(6)(A) the
Judicial Council;
(6)(B) the
Boards of Judges;
(6)(C) courts
users and Steering Committees;
(6)(D) court
executives;
(6)(E) local
government officials.