Records Retention Schedule




Summary of Records Retention Schedule
Justice Court
By Record Type

Record

Retention Period

Accounting, audit, budget, and finance records

4 years from the date the record is created.

All case types not governed by a more specific designation

Permanent

Audio and video tapes and tape logs and court reporter notes for misdemeanors, infractions and small claims

3 years from the date the record is created

Case history

Permanent

Civil and small claims cases dismissed with prejudice

5 years

Civil and small claims cases dismissed without prejudice

6 months

Court calendars

As determined by the clerk of the court based on local needs

Depositions

6 months after the close of appellate proceedings

Exhibits

In accordance with Code of Judicial Administration 4-206

Expunge arrest record in which no charges have been filed

1 year

Expungements

In accordance with Code of Judicial Administration 4-207

Indexes

Permanent

Juror fee and witness fee payment records

4 years from date of payment.

Jury lists and juror qualification questionnaires

4 years from completion of term of availability

Domestic violence misdemeanor under Section 77-36-1

5 years

Misdemeanors and infractions classified as “mandatory appearance” by the Uniform Fine and Bail Schedule

1 year

Misdemeanors and infractions classified as “non-mandatory appearance” by the Uniform Fine and Bail Schedule

6 months

Record of arraignment and conviction required by Rule 9-301

Permanent

Sections 41-6a-502, 41-6a-503, or 41-6a-512

10 years

Section 53-3-231

3 years

Small claims with a judgment of money only

6 months

Transcript

Same as case



Summary of Records Retention Schedule
Justice Court
By Retention Period

Record

Retention Period

All case types not governed by a more specific designation

Permanent

Case history

Permanent

Indexes

Permanent

Record of arraignment and conviction required by Rule 9-301

Permanent

Sections 41-6a-502, 41-6a-503, or 41-6a-512

10 years

Civil and small claims cases dismissed with prejudice

5 years

Domestic violence misdemeanor under Section 77-36-1

5 years

Accounting, audit, budget, and finance records

4 years from the date the record is created.

Juror fee and witness fee payment records

4 years from date of payment.

Jury lists and juror qualification questionnaires

4 years from completion of term of availability

Audio and video tapes and tape logs and court reporter notes for misdemeanors, infractions and small claims

3 years from the date the record is created

Section 53-3-231

3 years

Expunge arrest record in which no charges have been filed

1 year

Misdemeanors and infractions classified as “mandatory appearance” by the Uniform Fine and Bail Schedule

1 year

Depositions

6 months after the close of appellate proceedings

Civil and small claims cases dismissed without prejudice

6 months

Misdemeanors and infractions classified as “non-mandatory appearance” by the Uniform Fine and Bail Schedule

6 months

Small claims with a judgment of money only

6 months

Expungements

In accordance with Code of Judicial Administration 4-207

Exhibits

In accordance with Code of Judicial Administration 4-206

Court calendars

As determined by the clerk of the court based on local needs

Transcript

Same as case


General Rules of Records Retention

  • The retention period for foreign judgments, abstracts of judgment and transcripts of judgment is the same as for a case of the same type filed originally in Utah.
  • The retention period for contempt of court is the same as for the underlying case in which the contempt occurred.
  • The retention period in the juvenile court for records of the prosecution of adults is the same as for the corresponding offense in district or justice court.
  • Unless otherwise stated, the retention period in a criminal case is from the date the sentence is completed. Unless otherwise stated, the retention period in a civil case is from the date the judgment expires or is satisfied.
  • Only permanent records in which there is not significant post judgment activity may be stored off-site.
  • Paper records may be microfilmed or scanned based on local needs and resources.
  • Paper records may be destroyed after microfilming or scanning.
  • After the close of appellate proceedings, all documents other than critical documents may be purged from case files and destroyed.